Email Forwarding Ending on 7/1/16




We will be stopping the the forwarding of email from to accounts on July 1st, 2016.  This will save the district thousands of dollars annually.  And, while, the forwarding process between the old and new accounts has worked well for the most part, there were times when it did not work as expected (legitimate messages in the spam folder, etc…).  Building administration and offices have been notified of this impending change so they can prepare and change local resources like letterhead and business cards.  Here are some additional common questions regarding this process.

Q: Will email sent to my address reach me after 7/1/16?

A: No.  The sender will receive a did not deliver “bounce” message when sending to addresses after this date.  The district will be sharing this information with the public throughout the spring in various channels (email, newsletter, Twitter, Facebook, etc…).  I would also recommend all staff members send out a note to personal and professional contacts before July 1 indicating the change of address.  It might also be prudent to insert some language about the change in your email signature for the next few months.  Here are some instructions on how to modify your Gmail signature.


Q: Will our website address be changing, too?

A: No.  We will keep the web address..  We do plan to alias to our current website.  So, both addresses will work for the web after this summer.  


Q: Will my old Google account associated with still work?

A: Yes.  The Google account you have that is associated with will still work.  However, there are some things that should be done to protect this account.  I strongly recommend updating your account recovery options with a phone number or email address or both.  This will ensure that should you ever forget the password to this account, you can get access to it by phone or by email.  Here are instructions from Google on how to setup these recovery options.  I also encourage everyone to move essential content from your old Google account to your new one as well.


Q: What else can I do to make the change go more smoothly?

A: Begin the process of tracking down all of the 3rd party accounts, sites, and services you use professionally (and perhaps personally) that use your address as a userID or primary email contact.  Here are a few examples.  

  • Elementary teachers who administer the FAST, aReading or use Iowa TIER will need to update their Iowa A&A accounts.  Here are instructions from the Iowa DoE on how to do this.
  • If you have used your account with personal consumer sites like Amazon, Pandora, or eBay, this is a great time to make the break and change these out to a personal email account to keep your professional and personal life seperate.
  • Some sites will be done automatically.  The Grant Wood Employee Self-Service site is already done.  We will update Net Ref and NWEA for you over the summer.  So these will not need to be updated.

This may be the most daunting part of an email transition like this.  I would strongly encourage everyone to to start on this process right away and not wait until summer.  If you have questions about this piece, don’t hesitate to drop me a note or contact any member of the tech team.


Q: When will email addresses be updated on the Website?

A: This summer.  We will run a script to update website this summer after school is out.  Doing this will impact some of our other systems.  So, we are going to hold off on this change until after school is out.


As always, don’t hesitate to drop me a note or give me a call if you have questions or concerns.

This entry was posted in For Teachers, Tech Tips. Bookmark the permalink.