How Do I Backup My Files in Preparation for My New MacBook Air?

In about a month we will be transitioning to our new MacBook Airs.  Below is a quick procedure on how to back up and move your data.  This is just one method.  There are lot ways to get this done.  At the end of the day, we just want to be sure that all of your data has made it off of your Byte Speed before you give it up.  There are a few good, free could-based back up options now, too, that you may wish to use.  Here is quick comparison of three of these tools: Dropbox, Google Drive, and SkyDrive.  As always, don’t hesitate to contact the technology team if you have questions.

THINGS TO REMEMBER:

  • You will need a USB Flash drive.  If you don’t have one, you may check one out from the Technology Office and return when you are finished.
  • It is strongly recommended that you take some time to organize your files before going through this back up procedure.
  • These are the files you are going to want to back up:
    1. MS Office files:  Word, Power Point Excel
    2. Music (iTunes)
    3. Photos
    4. Movies
    5. Adobe Files (PDF’s etc)
  • DO NOT back up system programs such as Word and Outlook Emails

HOW TO MOVE YOUR FILES:

  • Insert your flash drive into your USB port
  • Click on the windows key in the lower left hand corner of your screen
  • Click on your name on the upper right hand side

  •  Locate the files you wish to transfer.  You will likely know the locations of your files, but common places windows stores files are: MS Office→Document, Photos→Pictures and iTunes→Music
  • Drag the files you wish to copy to your jump drive to copy them.

  • REMEMBER!! ANY UPDATES YOU DO TO FILES ON YOUR BYTE SPEED AFTER YOU GO BACK WILL NOT HAPPEN TO THE FILES ON THE JUMP DRIVE!

LOADING FILES ON YOUR NEW COMPUTER:

  • Insert you flash drive into your new computer
  • An icon will appear on your desktop.  Click to open it.
  • Now go to your desktop again and click on the Macintosh HD in the upper right hand corner of your computer screen to open your hard drive.
  • Go to:  Folders → Users → Your user name
  • With both your flash drive open and your computer’s hard drive open to your user account, select a file (desktop, documents, pictures, music etc.)  Drag the file to the appropriate file on your new computer (desktop to desktop as an example)
  • Repeat this process for all of your file types.

 

 

 

 

 

 

 

 

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